Privacy Policy
Effective Date: 14 July 2025
Data Controller
Viborg Fitness Gym
CVR No.: 42029130
VAT No. DK42029130
Address: Falkevej 16, 8800 Viborg
Phone: +45 20 98 55 76
Email: info@viborgfitnessgym.dk /
kontakt@vfg.dk
Website: https://viborgfitnessgym.dk
1. Purpose and Legal Basis
Viborg Fitness Gym collects and processes personal data of members, website visitors, and users of the member platform for the following purposes and on the following legal bases:
- Membership administration (legal basis: performance of contract)
- Invoicing and accounting (compliance with legal obligations)
- Communication regarding classes, events, and operational information (legitimate interest)
- Marketing of offers and events (consent)
- Operational analysis of website and platform (legitimate interest / consent for cookies)
2. What Data Do We Collect?
2.1 Directly from You
- Name, address, email, and phone number
- Date of birth (for age verification in children/youth classes)
- Payment information (account or card details)
- CPR number (if relevant)
2.2 Technical Data via Website and Platform
- IP address, browser, and device data
- Cookies and tracking data (see section 9)
2.3 Communication
- Emails, form submissions, customer service inquiries
3. Sources
We primarily collect data directly from you in connection with registration, contact, and use of our digital services.
4. Disclosure and Third-Party Providers
4.1
We only share personal data with external data processors who assist us with:
- Accounting and financial systems (bookkeeper/office)
- IT and platform operations (hosting, membership software)
- Marketing and newsletter services
4.2
Transfers to third countries only occur where EU Standard Contractual Clauses or equivalent safeguards are in place, e.g., when using Google Analytics.
5. Retention Period
- Membership data is retained as long as you are an active member and up to 5 years after termination (accounting requirements).
- Marketing data (based on consent) is retained until consent is withdrawn or for a maximum of 3 years.
- Web and cookie log files are deleted after a maximum of 24 months.
6. Your Rights
You have the right at any time to:
- Request access to the data we process about you
- Have incorrect data corrected
- Have your data deleted (“right to be forgotten”)
- Restrict the processing of your data
- Object to processing (including direct marketing)
- Receive your data in a machine-readable format (data portability)
- Withdraw your consent at any time without affecting the lawfulness of processing before withdrawal
7. Complaints
If you wish to complain about our processing of your personal data, you can
contact us at the above email address.
You may also file a complaint with the Danish Data Protection Agency:
https://www.datatilsynet.dk
8. Cookies and Similar Technologies
8.1
We use cookies for:
- Essential functions (login, security)
- Functionality (remembering choices, language settings)
- Statistics and performance (Google Analytics with IP anonymization)
- Marketing (retargeting and social media)
8.2
You can change or withdraw your consent to cookies at any time via the cookie
banner or your browser settings.
See guidance on cookie management at
https://www.cookiepedia.co.uk and in your
browser’s help section.
9. Security
We protect your personal data through technical and organizational measures such as encryption (TLS/SSL), access control, backups, and internal data minimization policies.
10. Changes to the Policy
We reserve the right to update this privacy policy. Changes will be published on this page with an updated “Effective Date”.
Viborg Fitness Gym is committed to processing your data securely and in
accordance with applicable data protection regulations.
Please contact us if you have any questions.
